SARASOTA MANATEE AIRPORT AUTHORITY
JOB CLASS SPECIFICATION
Job Code: 3042
Grade: 24
JOB TITLE: Document Imaging Technician
REPORTS TO: Payroll and Benefits Administrator
DEPARTMENT Finance & Human Resources
FLSA STATUS: Non-Exempt
Salary: $19.00 per hour
Schedule: Varies, under 29 hours per week - Substitute position
Are you a detail-oriented individual with excellent organization skills?
Dealing with sensitive data is a responsibility you can handle?
Looking for flexible work for a few days a week?
If you answered yes to all these questions, we have a great opportunity for you!
JOB SUMMARY
Under direct supervision, provide document preparation and scanning skills to convert confidential paper-based documents into digital-formatted files for the Human Resources and Finance Departments in accordance with Airport Authority procedures.
JOB RESPONSIBILITIES
Essential Job Responsibilities:
Responsible for organizing and indexing paper-based documents in preparation for scanning.
Using scanning equipment and Laserfiche software, scans paper documents, ensuring proper alignment, orientation, and cropping.
Performs quality checks to ensure scanned documents are legible and placed in the appropriate Laserfiche file.
Works with confidential employee and financial documentation and will be responsible for maintaining critical confidentiality.
Once quality checks are completed, responsible for operating an on-site shredding machine to shred scanned documents in accordance with Airport Authority procedures.
Other Job Responsibilities:
With specific direction, may perform various administrative support for the Finance and Human Resources Departments.
MATERIALS AND EQUIPMENT USED
Computer, Typewriter, Calculator, Copier, Scanner, Office Machines, and Document Shredder.
QUALIFICATIONS REQUIRED
Where "preferred" is indicated, the qualification is not essential.
Education and Experience:
High School Diploma or GED.
Two years of general office experience.
Experience with scanning equipment and document conversion, preferred.
Licenses and Certifications:
None.
Knowledge, Skills, and Abilities:
Ability to maintain a high level of confidentiality and exercise discretion.
General knowledge of office computer systems.
Skill in organizing and maintaining records.
Ability to learn basic computer systems and software.
Ability to work independently.
Ability to maintain attention to details.
Ability to learn the Airport Authority administrative practices and procedures.
Physical Requirements:
The Document Imaging Technician must be diligent in adhering to all work-related safety rules, procedures and regulations and take the precautions necessary to comply with the Airport Authority safety policy. The physical ability to lift and move office records weighing up to 25 pounds.
Mental Requirements:
The Document Imaging Technician must have the mental capacity to perform a variety of administrative duties assigned by department personnel. The Document Imaging Technician must maintain confidentiality of information and develop and maintain effective working relationships with superiors, fellow employees, outside agencies and the public.
Environmental Requirements:
The Document Imaging Technician generally works in an office environment.
The duties and responsibilities listed in this job class specification are intended only as illustrations of the various duties to be performed and are not all inclusive. The omission of other specific duties does not exclude them from being performed by the Document Imaging Technician if the duties are similar, related, or a logical assignment to the position. This job class specification does not constitute an employment contract between SMAA and the Document Imaging Technician and is subject to change at the discretion of the Airport Authority. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.